Privacy Policy

Overview

AI Job Assistant ("we", "us", or "our") helps you create resumes, cover letters, and other job application materials using AI. This Privacy Policy explains what information we collect, how we use it, and the choices you have. By using our website, guest workspace, or signed-in account, you agree to this policy.

Information we collect

Depending on how you use the service, we may collect:

• Account information — your email address, name, profile picture (if provided through sign-in), and authentication details.
• Career profile data — employment history, skills, education, contact details, and other information you enter or upload (for example, via PDF or DOCX resume import).
• Job application content — job descriptions, prompts, and AI-generated documents you create.
• Uploaded and generated files — resumes, exports (PDF, DOCX, and other formats), and related file metadata.
• Usage and activity data — actions such as sign-ins, generations, profile updates, and feature usage, used to operate and improve the service.
• Guest workspace data — if you use the service without signing in, temporary session data is stored only for the duration of your session.
• Technical data — browser type, device information, IP address, and session cookies needed for security and authentication.

How we use your information

We use collected information to:

• Provide, maintain, and personalize the service.
• Generate AI-tailored resumes, cover letters, messages, and related documents based on your profile and inputs.
• Store your career profile, settings, and generated files when you are signed in.
• Authenticate you, prevent abuse, and protect account security.
• Respond to support requests and communicate important service updates.
• Monitor performance, fix issues, and improve features.

We do not sell your personal information.

AI processing

To generate content, your profile data, job descriptions, and prompts may be sent to third-party AI providers configured by the platform. These providers process data on our behalf to deliver AI responses. We use platform-managed AI settings; end users do not supply their own API keys through the app.

AI output is generated automatically. You are responsible for reviewing all content before sharing or submitting it to employers or third parties.

Storage and retention

• Signed-in accounts — profile data, settings, file metadata, and generated documents are stored in our database and file storage while your account is active.
• Guest workspace — temporary data is deleted after download, session expiry, or cleanup of the guest session.
• Backups and logs — limited technical and activity logs may be retained for security, troubleshooting, and compliance for a reasonable period.

If you delete your account (where available) or request deletion, we will remove your personal data within a reasonable timeframe, except where retention is required by law or for legitimate security purposes.

Sharing of information

We may share information only in these situations:

• Service providers — hosting, database, email (OTP login), AI, and infrastructure partners that help us run the platform.
• Legal requirements — when required by law, regulation, or valid legal process.
• Protection — to enforce our Terms, prevent fraud or abuse, or protect the rights and safety of users and the service.

We do not share your career data with employers, recruiters, or advertisers unless you choose to send it yourself.

Security

We use reasonable technical and organizational measures to protect your data, including encrypted connections (HTTPS), access controls, and secure session handling. No online service can guarantee absolute security; please use a strong, unique email account and keep your sign-in credentials private.

Your choices and rights

You can:

• View and edit your career profile in the dashboard.
• Export your profile data (JSON) for backup or transfer.
• Delete generated files from your account.
• Delete your account and all associated data from Account Settings (permanent and irreversible).

Depending on your location, you may have additional rights to access, correct, or delete personal data. Contact us to exercise these rights.

Cookies and sessions

We use essential cookies and session storage to keep you signed in, protect against abuse, and remember preferences such as theme settings. These are necessary for core functionality and are not used for third-party advertising.

Children's privacy

AI Job Assistant is intended for adults and job seekers. We do not knowingly collect personal information from children under 16. If you believe a child has provided us data, please contact us and we will take appropriate steps to remove it.

Changes to this policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top will reflect the latest version. Continued use of the service after changes means you accept the updated policy.

Contact us

For privacy questions or requests, email support@techbysh.com. AI Job Assistant is a Techbysh venture.